JIPMER Internal Access

Financial Reimbursements

Form / Document Description Downloads
Medical Reimbursement OPD & In-patient reimbursement forms
Telephone Bill Reimbursement Revised guidelines from Jan 2024
Newspaper Reimbursement For officers below & at Level 12 and above
Briefcase / Office Bag / Ladies Purse Revised monetary ceiling – once every 3 years (2024–27)
House Rent Allowance (HRA) HRA application form
Conveyance Allowance Faculty (medical/non-medical), GDMO, SMO

Travel & TA/DA

Form / Document Description Downloads
TA/DA – Rules & Guidelines General rules, road mileage, air tickets, hotel charges, DA for international travel
TA/DA Forms TA/DA, Annexure-I, External Experts forms, Checklist
LTC (Leave Travel Concession) Intimation, Advance, and Claim forms; air ticket booking rules
Air Tickets Booking Office Mr. S. Balamurugan – for JIPMER members only
Permission to go Abroad Abroad proforma (modified version)

Conferences & Training

Form / Document Description Downloads
National & International Conference Guidelines Guidelines for attending conferences in India and abroad (faculty)
National / International conferences Updating of Conference details by faculty in Google form
Requisite Documents – International Conference Access using JIPMER.AC.IN email only
Conference Permission – Online Activities For online conference / webinar participation
Conference Permission – Direct Visits With / Without funding
Varian Training Program Guidelines National & international deputation for medical linear accelerator credentialing

Leave Forms

Form / Document Description Downloads
Bilingual Leave Forms General leave forms for JIPMER members
Leave Forms – Nursing Section Specific forms for nursing staff
Child Care Leave (CCL) Revised application format
Leave Application – JR (NPG) Junior Residents (Non-Postgraduate)

Property & Declarations

Form / Document Description Downloads
Immovable Property Return Submission of immovable property return
Prior Intimation – Property Purchase For purchase of movable and immovable property
House Construction Permission Form for permission to construct a house
Passport – New / Renewal / Minor Permission forms for applying or renewing passports

Finance & Object Heads (DFPR)

Form / Document Description Downloads
Partial Modification – Object Heads Under Rule 8 of DFPR 1978
Operationalization – Revised Object Heads New/revised object heads under Rule 8 of DFPR 1978

IT, Portals & Digital Tools

Form / Document Description Downloads / Access
JIPMER Know Your Payment Portal Check payment status
eOffice User Manual Guide for eOffice platform
JIPMER Email – Contract User Request creation of JIPMER email for contract staff
Grammarly Access For JIPMER members / students only
REDCap Web application for surveys and database management
MyLOFT – Library Member Enrolment Register using official JIPMER email ID
PACS – Image Upload / CD Request Radiology image copy / upload request (Dept. of Radio-Diagnosis)

Research & Academic

Form / Document Description Downloads / Access
Plagiarism Checking Submission instructions, proforma & declaration forms (JIPMER members only)
Utilization Certificate – Narcotic / Controlled Drugs Access only within JIPMER network
List of Costly Equipment Updated 15-10-2025
Oxygen Therapy Training Videos (COVID-19) By Dept. of Anaesthesiology & Critical Care
,
Title Description Link
Partial Modification in the Object Heads - Reg. Partial Modification in the object heads under Rules 8 of DFPR 1978 Reg.
Medical Reimbursement. Medical Reimbursement.
CIRCULAR - Reimbursement of Briefcase / Office Bag / Ladies Purse - reg. Reimbursement of Revised Monetary Ceiling - Briefcase/Office Bag/Ladies Purse – Once in Every Three Years- reg.
  • Revision of Monetary Ceiling Briefcase Allowance JIPMER  : Download Now !
  • Reimbursement of Revised Ceiling Bag Allowance 2024-27 - Once in 3 years - JIPMER Pay Bills (NG): Download Now!
HRA Application form HOUSE RENT ALLOWANCE APPLICATION FORM Format Download PDF
Operationalization of revised/new object heads under Rule 8 of DFPR 1978 Circular: Download Now
  1. Annexure-I - Details of Revised with Object Heads: Download Now
  2. Annexure-II - Details of Head with Description: Download Now
  3. Sanction order Format - PDF  Download Now | Word  Download Now
Revised Pro Forma For Reimbursement Of Telephone Bills From January 2024 Reimbursement Of Telephone Bills Format Download PDF
JIPMER - KNOW YOUR PAYMENT PORTAL Click Here!
Guidelines to process and permit the requests of faculty for attending international workshops as participant/ delegate/trainee with requisite format. Guidelines for permitting faculty members to attend international workshop as participation/delegate/trainee (not as a resource person or for paper presentation) with JIPMER funding (in lieu of an international Conference) Requisite Format Download PDF
eOffice : User Manual Download
Requisite Documents to be submitted while applying for International Conference/ Symposia / Seminar etc This Access using JIPMER.AC.IN Email Download
eOffice : User Manual Download
JIPMER EMAIL CREATION - CONTRACT USER Fill the form to request Creation JIPMER Email Account for Contract Staff.Once your account creation request gets approved by the admin and he/she creates your account, you will receive an Account creation cum Welcome mail from Google on your registered Email ID. Register Now !
Guidelines for faculty to attend variant training program Guidelines for deputation of faculty members for varian Training Program - National & International, towards credentialing in the use of Single Energy (6MV) Medical Linear Accelerator Download
CONVEYANCE ALLOWANCE FORM Access only JIPMER faculty medical and nonmedical and GDMO, SMO Download
Submission of Form for copying images into CD or uploading to JIPMER PACS Request form for copying images from / uploading outside images to PACS - DEPARTMENT OF RADIO-DIAGNOSIS  Download Request form
Reimbursement of TA/DA
Title Download
1. General TA / DA Rules Eligibility   Download
2. Time Limit for Submission of TADA & Delegation Fee Claim   Download
3. Instructions for claiming Road Mileage Download
4. Instructions regarding Booking of Air Tickets Download
5. Reimbursement of Hotel Charges and Grant of DA- International Travel Download
6. Submission of TA/DA Bills and Delegation Bills – Guidelines for Proper Submission and Processing- Download

1. TA DA Form: Download PDF / Download Word
2. Annexure-I: Download PDF / Download Word
3. External Experts (TA Form) : Download PDF / Download Word

4. External Experts (Honorarium Form) :  Download Word

5. Download Checklist for Delegation Fee / Registration Fee :  Download Word

Reimbursement of Telephone Bills Reimbursement of Telephone Bills: Revised Guideline Circular Reimbursement Form : Download Pdf | Form Download Word
Reimbursement of Newspaper
  1. Reimbursement of Newspaper to the officer (Below Level 12) Circular
  2. Reimbursement of Newspaper to the officer (Level 12 & above) Circular
Reimbursement Form:Download Pdf | Form Download Word
Reimbursement of LTC 1. Procedure to be Observed: Download Form
2. Booking of Air tickets: Download Form
1. Intimation Form (Before Journey): Download Pdf | Download Word

2. Advance Form: Download Pdf | Download Word

3. Claim Form (After Journey): Download Pdf | Download Word

AIR TICKETS BOOKING OFFICE (it is only applicable for JIPMER Members) Mr. S. Balamurugan
Phone: +91 98949 23700
ipmer[dot]implant[at]balmerlawrie[dot]com
Utilization Certificate for Narcotic Drugs Controlled Drugs (Access Only inside JIPMER ) Download Now !
Permission for going abroad     Abroad Proforma (Modified Version) Download Now
Submission of Immovable Property Return  Immovable Property Return Download Now
Permission for applying New Passport/Renewal of passport/Passport for Minor children  Forms for applying new /renewal of passport/passport for minor children Download Now
Permission for Construction of House  Form for Permission to construct a House Download Now
Prior Intimation Form for purchase of Movable and Immovable Property Form for purchase of Movable and Immovable Property Download from
JIPMER Grammarly Access Access Only JIPMER Members /Students Apply link
Plagiarism Checking : Instructions For Submission, Online Entry Of Candidate Details, Proforma For Submission And Declaration Forms (Access Only JIPMER Members ) Read More
Registration for MyLOFT - JIPMER Library Member Enrolment Form Registration for MyLOFT can be done only using the official JIPMER email ID Register
Bilingual Forms (LEAVE FORMS) (it is only applicable for JIPMER Members) View forms
LEAVE FORMS FOR NURSING SECTION View More
Revised: Application Format Child Care Leave (CCL) Child Care Leave (CCL) View More
Leave application for JR (NPG) JR (NPG) Download Now
RedCAP web application for building and managing online surveys and database Access Now
APPLY FOR REDCap ACCESS
Guidelines for attending various scientific conferences and other assignments in India and Abroad for faculty. Guidelines Form Download from
Conference PERMISSION FORM for online activities Online Activities Form Download from
Conference PERMISSION FORMS for activities related to DIRECT VISITS With Funding/Without Funding Download from
List of Costly Equipment List Of Costly Equipment (Updated On 15-10-2025) Download
Training Video Oxygen Therapy , COVID-19 by Department of Anaesthesiology & Critical Care
Video Link
  1. Conserve Medical Oxygen
  2. High Flow Nasal Oxygen Therapy
  3. Respiratory Assessment
  4. Simple Oxygen Delivery Devices
  5. Non Invasive Ventilation