|ADMIN – I (RECRUITMENT CELL)|
Recruitment of Group A, B & C regular posts, Senior Resident, Junior Resident (NPG & NPG Dentistry), Depution/Contract posts of Group A, B & C. Dealing of Transfers. Sanctioning stipend to all Interns. Sanctioning of O.T. Allowances to Nursing personel. Sanctioning of all kinds of eligible leave, relieving and issue of service certificates to contract employees. Compassionate appointments. Policy matters regarding recruitment and administrative service matters. Ministry correspondences related with recruitment, promotion, vacancy and allowances. Conveying of Government Orders related to pay and allowances to concerned sections. Framing/Amendment of Recruitment Rules and Duties and Responsibilities for all cadres except faculty. Creation of various posts of Faculty and Non-faculty. Furnishing information to offline and online RTI Applications.
|ADMIN – I (PROMOTION CELL)|
Promotion to Group 'A' Non-Faculty, Group.'B' & 'C' Posts. Seniority, MACP, Maintenance of APARs and declaration of Probation & Confirmation.
|ADMIN – II|
Following works related to Non-Faculty Posts, Junior Residents and Senior Residents:-
Permissions for studies (Regular), Study leave, conference, meeting, workshop, course, court, NOC for applying / renewal of passport, foreign visits, NOC &Forwarding of applications for various posts outside JIPMER, Issue of circular for annual immovable property, Officiating arrangements, Office order for additional duties.
|ADMIN – III (A)|
Service matters of staff members upto 4800 Grade Pay
1.Maintaining of Service Book & Personal file .
|ADMIN – III (B)|
The following matters dealt by this section for the staff members (Non- Faculty) with grade pay of Rs.4800 & above.
|ADMIN – 4 (Faculty Wing)|
Faculty Recruitment (Both Regular and Contract), Appointment, Probation, Promotion and Seniority, Service matters, Summer and Winter vacations, Grant of permission for purchase of movable and immovable properties, passports, Official and personal visit to foreign countries, Study Purpose etc., Maintenance of all kind of leaves, Pay fixation, increment etc.
Processing of pension proposals: assesment of qualifying service - average emoluments/emoluments - pension, gratuity, commutation, family pension calculation and nomination of DCRG and pension forms. Pension grievances.
Allotment of quarters to all employees.
Provide vehicles for all departments and offices. Maintaining of all Institute vehicles including buses, ambulances and battery vehicles. Ambulances provide for covid-19 patients and shifting of dead bodies.
- Receive RTI application through online and offline- Forwarding to concerned CPIO’s- Acknowledgement to the applicant replies received from CPIO’s and send them to the applicant.
- Appeals received from applicant are forwarded to Appellate Authority- Disposal order to the applicants
- Attend the hearing before Hon’ble Chief Information Commissioner through video conference, speaking orders disposed to the applicants
Other workers (Optional)
- Arrange retirement functions before Director every month
- Condolence meeting for In-service deaths of Staff members
- Settlement of Staff Benevolent Fund to the retirees
|DISCIPLINARY AND COURT CASES CELL|
For those cases filed against the institute:
For those cases/ appeal filed by the institute
the Director has decided to prefer appeal.
matters – all as far as possible; otherwise, send them to advocate
|GRIEVANCE CELL (OBC/SC/ST)|
1. Receipt of grievance applications from the stake holders
Hindi Section is supporting and assisting for transacting the official work of the union Hindi, as per the guidelines of the Ministry of Home Affairs, Govt. of India.
|ACCOUNTS SECTION-1 (Personal Claims and Budget)|
This section deals with the budget management and expenditure control, preparation of utilization certificate, budget estimates, revised estimates and supplement demands etc.Preparation of contingent bill for payments with respect to project works, maintenance of bills and facility management. Further preparation of contingent bill for payments related to personal claim of all staff members like TA/DA, Medical Reimbursement, LTC, Reimbursement of telephone bills, Newspaper bills, Learning Resource Allowance, Delegation fee etc are dealt by this section.
|ACCOUNTS SECTION-2 (Firm Bills)|
Related to all departments contingent bills,vendor payment,all Gem bills,all pettycash and imprest,all departments condemnation (costly & non-costly),hll diesel bill,all AMC/CMC bill,all capital expenditures bills, Outsourcing bills (SMC,UDS, SECURITY,DRL&COLLIES),All Departments Xerox bill/POL bill, refund of EMD/SECURITY DEPOSIT, Receipt &Depatch
|PAY BILLS SECTION-1 (Gaz)|
Preparing Monthly salary bills and arrear bills, Processing of HRA application, Conveyance, Payment of Tuition fees, Payment of all Honorarium/Remuneration, Calculation of Income Tax, RTI and other pay and allowance related works. Tallying of overall salary bills and preparation of Net Amount statement and Tallying of Non-Government recoveries.
|PAY BILLS SECTION-2 (Non-Gaz)|
Preparation/Claim of Salary bills for Group B & C staff members, along with contract salaries, MBBS/B.Sc Interns stipend, Junior Residents (Foreign Nationals) salaries. Calculation of Income Tax, GPF Advance recoveries. All arrears bills are prepared and are booked through PFMS. Claim of Briefcase Allowances and Tuition Fees are done. RTI reply also given. Bill for pensionary benefits after retirement are also prepared. Issuing of salary certificate for getting loan from JIPMER Staff Credit Society.
|BILL PASSING SECTION|
Bill passing Section scrutinizing and passing the bills for payment through PFMS web portal and through ECS in respect of all pay and allowance, arrear bill, medical reimbursement bill, GPF bill, etc., for all the employees (Both Regular and Contract) of JIPMER Puducherry and JIPMER Karaikal from Pay Bills section. And also contingent bills of all the departmental works and research activity works in JIPMER Puducherry and JIPMER Karaikal from Accounts Section and Finance Wing.
|GPF & NPS CELL|
GPF- Processing of Advance/Withdrawal, Final settlement of GPF, NPS- Enrollment, Partial Withdrawal, Exit Withdrawals
Research Projects, Payment, Insurance Bills payment, Revenue account maintenance, Pension Disbursement.
1. Coordination of following Audits:
|INTERNAL AUDIT SECTION|
System Strengthening, Financial Compliance, Performance review and capacity Building. (Post audit, Physical verification of stores, Investigation of important areas in accounting and other connected records and periodical review of all accounts etc)
Collection of Receipt (by cash, card, DD & Cheque
Disbursement of Cash to various sections (Temporary advance/ Permanent advance)
Safe custody of F.D’s
Preparation & Booking of Refund like Caution deposit, Revenue refund
Maintenance of Registers & Cash book- 11 nos.
Nil bill (permanent advance) adjustment
Daily collection of hospital cash
Monthly & Yearly closing of cash book & valuable register
Challan preparation, remittance in bank & maintenance for Audit
Maintenance of Non Govt. register, remittance of Non Govt. recovery (court, LIC & professional tax)
Salary cheque maintenance, cheque encashment & remittance
Procurement of Drugs, Consumables, Non. Consumables, Machinaries & Equipments through GeM, Open eTender through CPP Portal(ePublishing) and Limitted Tender, AMC/CAMC for Machinaries & Equipments, Convening ERRC, EPC, ISAPC, HSAPC and PAC/RRC Committe Meeting for Procurement of above said goods.
|OUTSOURCING SERVICES WING|
All the matter relating to Ourtsourcing of Housekeeping services, security services, Fireguards services etc.
Working as Liaison between Director office and Hospital departments
Last Updated: 08 Feb 2022